TimeClock Plus :
The Time Clock is the official record indicating employee work time. It must accurately reflect the actual time worked by the employee. The Administrator/Principal will be notified if there is a concern regarding actual time worked.
TimeClock Plus provides two methods of clocking in and out:
1. The manual wall clock and
2. The computer based Web Clock.
When the wall clock is not functioning, employees are expected to use the web clock.
PLEASE NOTE: Employees are not authorized to clock in and out for other employees. Employees authorizing or asking others to do so will be subject to disciplinary action, up to and including, termination.
Employees must clock in and out on the time clock.
Campus Administrators/Directors must approve time clock records every Monday.
Failure to approve time clock records by the due date may result in employees not receiving a paycheck.
Continued failure to approve time clock records and to submit the necessary backup documentation in a timely manner will be reported to the Superintendent.
Employees must approve their time on the time clock. Corrections should be noted in the time clock system. If this is not possible, a written explanation of the error must be submitted to the Campus Administrator/Director. The Technology Department is responsible for training employees to use the Time Clock System.
When the Time Clock is not functioning notify Technology immediately. If the problem cannot be remedied in a timely matter, paper time sheets should be maintained until the problem is fixed. Paper time sheets are only acceptable when the entire system is down.
Terminated employees :
Payroll must be notified immediately when an employee terminates employment. All absence forms need to be submitted to payroll and all time worked must be approved at the end of the final working day of the employee.
This requirement applies to all 260 day employees only. Failure of the campus/department to notify the Payroll Department will result in an overpayment to the employee.
When an employee terminates employment during a holiday period such as winter break or spring break, the supervisor in charge needs to notify payroll before checks are released.